CM SOCCER BOARD MEETING AGENDA

Date: September 16, 2026   Time: 5:00 pm   Location: Mom’s, Maxwell, IA

1. Call to Order

2. Roll Call

3. Approval Previous Minutes: Approve the August 31, 2026 board meeting minutes.

4. Financial Records and Treasurer Report

• Treasurer and bank account update; review the current balance and outstanding financial items.

• Review available bank statements, transactions, Amazon purchases, receipts, reimbursements, and supporting records.

• Document prior requests for financial records and identify all records that remain missing.

5. President and Board Leadership

   • • Discuss fulfillment of Presidential responsibilities by the current President.

     • Proposal to remove the current President from office.

     • If approved, receive nominations and elect a replacement President in accordance with the current bylaws.

6. 2026 CM Soccer Bylaws

   • • Review and discuss the proposed 2026 bylaws.

     • Proposal to adopt the 2026 CM Soccer Bylaws.

7. Banking and Financial Business

   • • Discuss current Board banking access.

     • Proposal to open a new bank account for CM Soccer.

8. Board Updates: Coaching; fields; equipment and uniforms; referees; website and communications.

9. Fundraising and Sponsorships: Discuss fundraising and sponsorship opportunities

10. Next Meeting: Set the next meeting date and identify action items.

11. Adjournment: Motion to adjourn.

CM Soccer | Official Board Meeting Agenda

CM SOCCER BOARD MEETING AGENDA

Date: August 31, 2026   Time: 5:00 pm   Location: Mom’s, Maxwell, IA

1. Call to Order

2. Roll Call

3. Financial Report

a. Review bank account and current financial status

b. Discuss bank account changes related to club name change

4. Bylaws

a. Previously voted and passed the name change to Collins Maxwell Soccer Club

b. Review and update bylaws to reflect the new name

c. Vote to approve amended bylaws

5. Board Positions & Elections

a. Official votes:

i. Jason Bell — Director of Coaches

   ii. Jonathan Staron — Treasurer

        iii. Rachael Derscheid — Director of Equipment/Uniforms

b. Discuss additional positions:

i. Vice President

    ii. Director of Referees

    iii. Director of Social Media/Marketing/Fundraising

    iv. Other positions as needed

6. Club Operations

a. Registrar report: registration, teams, rosters, and upcoming deadlines

b. Website: current status

c. Equipment/Uniforms: inventory and upcoming needs

d. Referees: recruiting, training, and scheduling

e. Coaches: require SafeSport and concussion training? discuss tracking/compliance

7. Club Growth & Development

a. Player skills clinics

b. Coaching clinic/coach development

c. Player development opportunities

d. Ideas for growing the club and increasing participation

8. Fundraising & Sponsorships

a. Fundraising ideas and goals/local business sponsorship opportunities

b. Paint sponsor: identify potential sponsors and plan outreach

c. Club merchandise/events/clinics as possible fundraisers

9. Action Items & Next Steps

a. Assign responsibilities and deadlines

b.Identify volunteers for open board positions

c. Determine immediate priorities

10. Additional items

11. Next Meeting: Date: 9/16/2026 Time: 5:00 pm

12. Adjournment

CM Soccer | Official Board Meeting Agenda

CM Soccer Board Meeting Minutes

September 16, 2026

  Attendance

  Present: Nancy Shryock, Lynn Shryock, David Jans, Jason Bell, Rachel Derscheid, Jon Staron, Ian Cook, and Jessica Cook

  Absent:  Brandie Chevalier

  Meeting time: 5:06 p.m.-5:57 p.m.

Board Business and Decisions

• The previous meeting minutes were approved.

• The board reviewed the treasurer's report. Checking account: Page 1 covered 2025 and Page 2 covered 2026.

• The CM Soccer account is currently held at Exchange State Bank in Collins. The bank has an app, and the statements reviewed were printed statements; reports may appear differently through the app.

• Approximately $2,200 in Amazon and Temu transactions remain unidentified.

• The American Legion requested an itemized list of the $1,000 payment. Brandie provided a photo showing a stack of packages totaling approximately $1,046. Efforts to obtain receipts during the past two weeks have been unsuccessful.

• Jon and David are currently on the account, as is Brandie.

• Rachel moved to open a new bank account to remove Brandie's access. Nancy seconded the motion. The motion was unanimously approved.

• The board discussed Quinn and the possibility of merging CM Soccer with CM Youth Rec.

• A Bob's Septic payment involved four checks that were reportedly lost in the mail. The payment was from October 2025 and was for spring porta potties.

• There was one additional sizeable 2025 transaction of approximately $653.

• Jon will turn off the current debit card.

President and Board Leadership

• The board reviewed the bylaw provision stating that a two-thirds majority can vote to remove a board member.

• Rachel moved to remove Brandi Chevalier as President. Nancy seconded the motion. The motion was unanimously approved.

• Dave nominated Nancy Shryock as President. Ian seconded the nomination. The nomination was unanimously approved.

2026 CM Soccer Bylaws Draft

• The board discussed Article IV, Section 4.2, regarding the number of directors. The board would like to keep the President position separate from the Registrar and Director of Referees positions.

• The board discussed adding a provision requiring the bylaws to be reviewed every other year in even-numbered years.

• On Page 3, the responsibility for maintaining rosters should be changed from Secretary to Registrar.

• Under the current bylaws, bank account access is assigned to the Treasurer, President, and Vice President.

• The board plans to send a copy of the proposed edits to board members by email for approval or additional changes.

Board Updates

• Dave moved to appoint Jessica Cook as Director of Marketing and Communication. Nancy seconded the motion. The motion was unanimously approved.

• Nancy will share practice schedules with Jason. Jason plans to attend other team practices periodically, at least once per team.

• Ian and Dave replaced one of the U9/U10 goals and have the replacement for the other goal on hand.

• Ian will check the net sizes to confirm that two appropriate nets are available.

• The board will replace the U6/U8 nets if the available sizes are appropriate.

• Jerseys have arrived. The board discussed maintaining a stock of jerseys because the turnaround time between registration and receiving jerseys is very tight.

• Colfax and Ballard use Soccer.com, where parents are responsible for ordering uniforms through a link provided during registration.

• Welch's was suggested as another jersey option.

• The board discussed having both home and away jerseys for players.

Referees

• Nancy is working on the referee schedule.

• Referee payment is based on a scaled fee structure. Nancy will share the current referee fees with the board.

• The board discussed recognizing volunteers with thank-you notes.

• Setting expectations for referees and volunteers was tabled for discussion at the next meeting.

Equipment and Facilities

• Rachel plans to complete an equipment inventory by the end of the month.

• The board discussed next steps regarding equipment and property in the possession of the former President.

  • The paint machine needs to be returned, as well as any paint.

  • Shed keys need to be returned.

  • Note by RJD: not sure who is assigned this responsibility

Action Items for the Next Agenda

1. Continue efforts to obtain the itemized receipts for the $1,000 American Legion payment, as well as the Amazon and Temu receipt.

2. Jon: turn off the current debit card, open new bank account

3. Complete the proposed bylaw edits and send them to board members for review and approval.

4. Nancy: share practice schedules with Jason.

5. Jason: attend team practices periodically to provide coaching support.

6. Ian: confirm available net sizes and replace U6/U8 nets if appropriate.

7. Nancy: share the current referee payment schedule with the board.

8. Rachel: complete the equipment inventory by the end of September.

9. Retrieve the paint machine, paint, and shed keys.

10. Discuss recognition of volunteers and referees.

11. Discuss maintaining a jersey stock and jersey ordering options.

Next Meeting

Targeting mid-November 2026

Dave will send an email to board members to identify a date and time.

Adjournment

Jon moved to adjourn. Jason seconded the motion.

The meeting adjourned at 5:57 p.m.

CM Soccer | Official Board Meeting Minutes

CM Soccer Board Meeting Minutes

August 31, 2026

  Attendance

  Present: Nancy Shryock, Lynn Shryock, David Jans, Jason Bell, Rachel Derscheid, Jon Staron, and Ken Jans

  Absent:  Brandie Chevalier

  Meeting time: 5:12 p.m.-6:50 p.m.

Board Business and Decisions

• The board discussed updating the bylaws, including the organization name, treasurer guidelines, and officer/banking provisions. A $500 transaction guideline was suggested for further review. Board members will submit suggestions by the end of the week; Nancy will compile and share the amendments for a vote at the next meeting.

• The board voted to approve the following positions: David Jans as Vice President, Jonathan Staron as Treasurer, Jason Bell as Director of Coaching, Ian Cook as Director of Fields, and Rachel Derscheid as Director of Equipment.

• The board unanimously approved adding Jon to the bank account. David will confirm the bank's requirements and work with Jon to complete the change.

• Rachel received the facility keys.

• The board agreed to begin publishing meeting minutes.

Program and Coaching

• The board discussed step-by-step coaching guidance and stronger player recruitment and involvement.

• Jason will attend one or two practices per team to support coaches and players.

• The board will ask high school players to help at selected youth practices, potentially using Silver Cord volunteer hours.

• A high school youth clinic was discussed as a way to build excitement and participation in soccer.

• The board discussed when to begin games by age group: U6 in Colo, U8 contact play, and U10 registration concerns. Details remain under review.

• The board discussed referee availability, recruitment, and a possible Director of Referees. Brandie currently organizes referees. Referees are paid per game on a sliding scale; the club has historically paid for youth referee training, and Iowa Soccer League offers free clinics. Payment rates may be reviewed.

Fields and Facilities

• Field conditions and signs need attention so the complex does not appear abandoned.

• The board will seek city involvement, including possible help from the mayor and city workers.

• Painting needs were discussed. Two boxes of paint cost approximately $350. A paint sponsor may also be pursued.

• CM Soccer is not part of Youth Recreation; the reason for the separation was unknown and will be clarified.

Finance and Administration

• The board discussed opening or updating the organization bank account and confirming the current balance before transferring funds.

• The board requested an itemized receipt showing what was received for the $1,000 American Legion payment. A thank-you has already been sent.

• A receipt and description are needed for an Amazon purchase made with organization funds.

• The board will review fees charged by surrounding clubs before considering any registration fee change.

• Fundraising and sponsorship matters were tabled until the next meeting.

• The organization currently has 41 registrants and approximately $2,400 in registration revenue.

• CM Soccer is not currently recognized as a 501(c)(3) organization.

• SafeSport, concussion training, and compliance tracking were discussed. Nancy confirmed that the outstanding amounts owed are player registration fees, which include insurance. The oldest outstanding fee is from the Spring 2024 season and is dated June 2024.

Uniforms, Merchandise, and Fundraising

• Nancy has the current uniform inventory and needs list and will provide it to Rachel.

• The board discussed selling older uniform inventory as a fundraiser.

• Nancy will provide cost and fee information to Jon; Rachel will review jersey needs and options.

• The existing website includes an online store for club T-shirts.

• Potential fundraising ideas included concessions, snacks and drinks at games, and school involvement such as coffee and doughnut sales.

Communications

• The board discussed the Director of Social Media, Marketing, and Fundraising role. Jon will contact Jessica Cook, and Ken Jans volunteered to help.

• CMSoccer.org has moved from GoDaddy to a different host. Website and account access will be reviewed and updated.

• New goals are needed for U6, U8, U10, U12, and U14. Nets will be checked and inventoried, and field signs for the backs of goals were discussed.

Action Items for the Next Agenda

1. Complete the amended bylaws and prepare them for a board vote.

2. David: confirm bank requirements and work with Jon to add him to the account.

3. Confirm the current account balance; obtain the American Legion itemized receipt; and research the Amazon purchase.

4. Jason: begin team practice visits and coordinate coaching support.

5. Recruit referees; review training and pay; and consider a Director of Referees.

6. Nancy: share uniform inventory with Rachel and cost/fee information with Jon.

7. Jon: contact Jessica Cook about the social media, marketing, and fundraising role.

8. Confirm the outstanding player registration fees, including insurance, beginning with the Spring 2024 fee dated June 2024.

9. Inventory goals and nets and review field-sign needs.

10. Ken: assist with the website and related account access.

11. Lynn: distribute the official minutes to board members.

Next Meeting

Wednesday, September 16, 2026, at 5:00 p.m.

David will prepare the agenda and aims to send it to board members one week in advance.

Adjournment

The meeting adjourned at 6:50 p.m.

CM Soccer | Official Board Meeting Minutes